WorkflowMax Alternative for NZ Trade Businesses
When Xero switched off the original WorkflowMax on 26 June 2024, everyone on it had to choose something new. If your work is charge-up — the crew logs hours on site and you invoice from the job — Work Flow Trade does exactly that, for $50+GST/mo flat.
WorkflowMAX by BlueRock charges per user, with minimum user numbers on each plan. Work Flow Trade is $50+GST/mo flat — unlimited users.
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WorkflowMAX vs Work Flow Trade Pricing
See how much you save with flat-rate pricing.
WorkflowMAX pricing from their published pricing page as at October 2026 — WorkflowMAX's published prices are NZD per user per month with no GST treatment stated: Essentials $13.89 (3–25 users), Pro $25.00 (from 5 users), Advanced $45.00 (from 10 users), with 5% off quarterly and 10% off annual billing. Team totals are those prices multiplied by users. Prices and plans change — check their site for current details. Work Flow Trade prices exclude GST unless stated.
Why Tradies Switch from WorkflowMAX
Where WorkflowMAX can be a tough fit for small NZ crews — and how Work Flow Trade approaches it.
The WorkflowMax you knew is gone
Xero stopped new WorkflowMax sign-ups in March 2023 and switched the original product off on 26 June 2024. WorkflowMAX by BlueRock is a new product under the old name, launched in February 2024 — so staying still means a move either way.
If you're choosing again, choose software built around trade work: the schedule, the crew's phones and the invoice.
Per-user pricing with minimums
WorkflowMAX prices each plan per user per month, with minimums: Essentials for 3–25 users, Pro from 5 users, Advanced from 10 users.
$50+GST/mo flat for the whole business, whatever the headcount.
Key tools sit on higher plans
On WorkflowMAX's pricing page, lead management and branded document templates are Pro-plan features, and timesheet approvals and drag-and-drop capacity planning are on Advanced (from 10 users).
Leads, branded quotes and invoices, timesheet approvals and the drag-and-drop schedule are all on the one plan.
Charge-up work happens on site
In a trade business the hours are logged from the van, not a desk, and every one of them has to reach an invoice.
Job timers on iPhone and Android, an unbilled-hours list on every job, and invoices created from the job.
Feature Comparison: WorkflowMAX vs Work Flow Trade
Comparison based on WorkflowMAX’s publicly available pricing and feature information as at October 2026. Products change — check their site for current details.
Is Work Flow Trade Right for You?
Switch to Work Flow Trade if:
- You're a trade business that used the original WorkflowMax and is choosing again
- Your work is charge-up: staff log hours on site and you invoice from the job
- You want one flat price for the whole crew, apprentices included
- You want a schedule, a live team map, site forms and stock alongside time and invoicing
Probably not the best fit if:
- You're a professional-services firm — architects, engineers or consultants — which WorkflowMAX lists among its industries
- You need WIP management and capacity planning for a large office team
WorkflowMAX vs Work Flow Trade FAQ
It depends on headcount. As at September 2026, WorkflowMAX Essentials is NZ$13.89 per user per month for 3–25 users (about $41.67 for 3 users, $69.45 for 5), and Pro is $25 per user from 5 users; their page doesn't say whether GST is included. Work Flow Trade is $50+GST/mo flat, so the bigger the crew, the bigger the difference. Check their pricing page against your own team size.
Yes. Each person runs a timer on the job from their phone, materials come off your stock list, and the hours and materials wait on the job until you invoice them. Creating the invoice from the job brings them in as lines and marks them billed.
Yes. If you can export your clients to CSV, Work Flow Trade's import wizard brings them in. It also imports sites, jobs, stock, and past quotes and invoices.
Yes. Push invoices and their contacts to Xero one at a time or in bulk. Xero stays your accounts system.
It's built for trade and field-service businesses — plumbers, electricians, builders and the like. A professional-services practice will probably be better served by a tool built for office-based project work.
Yes. Connect CertMate under Account Settings → Integrations and your electricians start CoCs, ESCs and test sheets from the Work Flow Trade job, with the customer and site details filled in. The issued certificate is filed on the job automatically. HVAC installation and service test sheets work the same way.
Ready to Switch from WorkflowMAX?
$50+GST/mo flat (founding price — limited time). Unlimited users, every feature included. Try it free for a month — cancel in the first month and pay nothing.
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