NZ-based team
Job Management Software for NZ Tradies — Work Flow Trade
Job management built for NZ tradies with 2–20 staff.
$50+GST flat fee per month. No per-user fees. Ever.
1 month free · cancel anytime
“I hated chasing customers for unpaid invoices on one-offs. Now they pay on the spot through the app — and I get on with the work that makes money.”
James Beaumont
Remuera Pool Rescue
“Tracking down a PO weeks after a job just to get paid was driving me mad. My customers now submit a PO when booking a job through the portal before work even starts. Don’t have that issue anymore.”
Gus Sione
Ava Group
“Every new hire felt like we were getting taxed for growing — the bigger we got, the more we got stung.”
Other platforms we tried cost too much and delivered too little. So we built Work Flow Trade to run our own commercial services business day-to-day — and the results have been transformational. Now we’re sharing it with other Kiwi tradies who want the same edge.
Hugh — Founder & Director, Workflow Trade Ltd
Sound familiar?
You know you need software. But the high costs keep pushing you back, and the wrong choice feels worse than no choice.
Five guys, 15 minutes a day each — that's $5,000 you've quietly handed out by year's end.
Constantly reminding customers of their unpaid invoices.
Every worker. Every night. The same conversation about tomorrow.
You finished on the tools to build the business. Now the business has you working harder than the tools ever did.
Find the photo of a job from three months ago, somewhere in WhatsApp. Good luck.
Work Flow Trade helps you grow — without taxing you on the way.
“When rain hits and the week needs rescheduling, I drag jobs to a new day and the team sees it instantly. The photo trail’s saved me on warranty claims more than once.”
Isi Nanovo Rolleston
Rolleston Roofing
“Big landscape jobs used to drag with customers chasing updates I never had time to send. Now they watch progress in the portal and approve stages as we go. The missing piece for long jobs.”
Chris Davidson
People Place Nature
“Trying to find the closest tech to a call-out was always frustrating. Now I open the map and see, without calling. This in itself was worth the subscription for me.”
Peter Nizbett
Freedom Is Ltd
“Photos and notes used to live scattered across my phone — different inspection, same chaos. Now each job has its own home and pulling what I need is instant.”
Frank
Jim’s Building Inspections Takapuna
“Quoting from the truck used to be guesswork. Now I price on site and invoice before I drive away. Feels like it was built for sparkies.”
Cameron Le’nole
Ciones Electrical
What you get
All-In-One Job Management Features
Drag & drop scheduling
See your whole week at a glance. Drag jobs between days, assign techs with colour coding, resize to adjust duration. Click any empty slot to quick-create a job. No more double bookings.
Live GPS dispatch map
See where every tech is right now. Send the closest one to the next job with one click. Track location history for accountability and accurate timesheets.
Financial metrics at a glance
Revenue, costs, margins, outstanding invoices — all in one dashboard. See which months are profitable and which invoices need chasing. No spreadsheets required.
Inventory with categories & markups
Track stock levels, set reorder thresholds, auto-calculate sell prices with markups. Get alerts when items are low so you never show up to a job without parts.
“Ten little jobs a day, I was always scrambling to track parts and pricing in my head. Now jobs log on the spot and invoices send before I’m back in the van. Best move I’ve made.”
Mark Mitchel
Door Hardware Services
Works from the van
Trade Business App for Tradies on the Go
Native apps for iPhone and Android, built for crews on site. Download from the App Store or Google Play — or use the web app from any browser, no install needed.
Free to download · 1-month free trial
Your competitive edge
Customer Portal for Trade Businesses
Give customers a private place to watch progress, ask questions, approve quotes and pay invoices. For large jobs the portal is the difference between "I'm nervous" and "I trust this team."
Send a Quote
Build a branded quote and send it to the portal.
Customer Reviews
Customer views quote, asks questions in the job thread.
Accept & Convert
Customer clicks "Accept". Convert to invoice instantly.
Pay & Reconcile
Customer pays with Stripe; push invoices to Xero to reconcile.
Photo & note threads
Milestone updates with photos keep customers in the loop. They can upload their own photos right in the thread.
Accept & pay in portal
Fewer follow-ups. Customers approve quotes with one tap and pay invoices with Stripe.
Full audit trail
Every approval, every note, timestamped and stored. Protects you and reassures clients.
Switch in minutes
Switch from Spreadsheets or Other Trade Software
Bring your customers, sites, jobs and inventory from CSV — whether you're coming from Infusion, spreadsheets or another system. Import wizard included.
Simple pricing
Flat-Rate Pricing — No Per-User Fees
Everything included for $50+GST/mo. No add-ons. Unlimited users.
*Our estimate of what comparable standalone tools cost if bought separately, as at July 2026.
Founding Price — Limited Spots
$79+GST/mo
$50+GST/mo
Locked in for your first year. Unlimited users.
1-month free trial · cancel anytime · founding-offer terms
Why no per-user fees?
Because per-user pricing punishes you for hiring. We’re a small NZ team — no investors to repay, no sales team to fund. One fair price that doesn’t go up when you grow.
If the portal helps you close one extra $5k job a year, this pays for itself 100x.
Why now?
Because it's an immediate saving versus competitors and it puts you back in control. No per-user fees. No surprise modules. One flat rate per business — honest pricing that means small teams can afford real tools.
We're new and small — and that's on purpose
We're focused on NZ tradies (2–20 staff) and we care more than the big corporations. We build the exact features you need to win work and get paid. We're small so we move fast and actually listen.
Free Trial — No Risk
Try everything for 1 month free. No lock-in, no contracts. If Work Flow Trade doesn't help you win more quotes or speed up payments within 30 days, cancel — you won't be charged a cent.
Built for NZ Plumbers, Electricians, Builders & More
This IS for you if:
- You run a NZ trade business with 2-20 staff
- You're growing and competing for bigger projects
- You want one tool instead of spreadsheets + WhatsApp
- You want customers to trust you with large builds
- You're sick of overpaying for per-user software
This is NOT for you if:
- You're happy to coast and don't want to grow
- You need heavy ERP customisations for 100+ staff
- You're looking for free software with no support
- You only need a basic calendar and nothing else
Switching?
Compare Work Flow Trade to Other Job Management Software
See how we stack up on pricing, features, and simplicity.
Job Management Software FAQ
Absolutely. Built for tradies. Add a job, tap dispatch, snap a photo, send an invoice. If you can use a phone, you can use this.
It's so much easier and more intuitive than paper timesheets — time tracking, schedules, job details, photos, everything they need all in one place. Techs actually want to use it. With the rollout checklist we provide, your crew will be up and running in minutes.
Clients watch progress and approve work — that reduces objections and gets quotes signed, especially for multi-stage builds where trust matters.
We import CSVs. One system replaces the spreadsheet chaos — and you stop paying for modules you don't need.
Yes. Industry-standard encryption in transit and at rest, daily backups, and full export on request.
Yep. Cancel anytime. One-month free trial first so you can test without risk.
Yes — native apps for both iPhone and Android, plus responsive web. Every feature works across all three. Designed for use from the van.
Yes — our native iPhone app is live on the App Store, and our Android app is on Google Play. Every feature works on both. Prefer not to install? The full platform also runs in any mobile browser.
No catch. We got tired of the rip-off culture in NZ SaaS and wanted to do things differently. One flat rate per business — no per-user fees, no sneaky add-ons. Your price doesn't go up when you grow.
NZ trade businesses with 2-20 staff who want to win bigger projects and grow. Not for enterprises that need heavy ERP customisations — which is fine, that's not our lane.
Start Managing Your Trade Business Smarter
Join NZ trade businesses already winning more work with Work Flow Trade. Win bigger jobs. Get paid faster.
1 month free · Cancel anytime · $50+GST/mo after trial