For painters, decorators and painting contractors
Painting Business Software for NZ Painters
A repaint runs over days, the weather decides half of them, and the price was partly a guess. Work Flow Trade shows what every job really took in hours and materials, so the next quote isn’t.
Start your free trial$50+GST/mo flat. Unlimited users. 1-month free trial.
From one room to a whole block of units
- Interior repaints
- Exterior repaints
- Roof painting
- New-build painting
- Wallpapering and decorating
- Commercial repaints
- Property-manager maintenance work
Sound familiar?
The everyday problems Work Flow Trade was built to fix for painters.
Quotes are a best guess because you never saw what the last job cost
Wet days wreck the week and the schedule has to be redone by hand
Crew hours are written up at the end of the week from memory
Paint picked up on the day never gets charged
Deposits and progress payments are tracked in a notebook
Property managers want to see photos before they’ll pay
How a repaint runs in Work Flow Trade
- 1
Quote by area
Lay the quote out room by room or elevation by elevation, each under its own heading, and save your usual lines as a template. Label it an estimate if that’s how you price.
- 2
Take the deposit
Send a deposit invoice once the quote is accepted. Connect Stripe and the customer can pay it by card online.
- 3
Book the days, move them when it rains
Schedule the job across several days with the crew for each day. When the weather turns, drag the days along and everyone’s phone is told.
- 4
Hours and paint on the job
The crew logs hours on the job, and paint runs go on as job costs with a photo of the receipt.
- 5
Finish with proof
Before and after photos sit on the job, and property managers you invite to the portal can see them before paying the final invoice.
Job management features for painters
Everything below is included in the one flat price.
Quotes by area
Headings for each room or elevation, saved templates, and your choice of “quote” or “estimate”.
Weather-proof scheduling
Multi-day jobs you can drag to new days, with the crew told on their phones when their day changes.
Deposits and progress invoices
Deposit, progress and final invoices on the same job, payable by card through your own Stripe account.
Job profit
What you invoiced against paint, costs and labour, job by job, so you can price the next one properly.
Crew timesheets
GPS-stamped clock-ins, weekly approval and a payroll-ready CSV export.
Photos and portal
Before and after photos on every job, visible to the clients you invite to the portal.
Casuals and subbies
Add as many staff and contractors as you need. Users are unlimited.
Crew for each day
Put a different painter on each day of a job and see the whole week at a glance.
Your own checklists
Build pre-start and working-at-height checklists with photos and signatures.
Why painters choose Work Flow Trade
Painting margins get made or lost in the quote, and the quote is only as good as what you know about the last job. Work Flow Trade ties the hours your crew logged and the paint you bought back to each job, so you can see what a three-bedroom exterior actually takes. Multi-day jobs move with the weather in a couple of taps. Deposits and progress payments are proper invoices rather than notebook entries, and property managers get their photos in the portal. It's $50+GST a month for the business, with no per-user fees for casual painters.
One flat price for your whole crew
No per-user fees. Every feature included.
You pay
$50+GST/mo
Unlimited users. 1-month free trial.
Optional text messages to your customers are 20c each.
Painting software FAQ
Yes. Send a deposit invoice from the job once the quote is accepted. If you connect your Stripe account, customers can pay it by card online.
Yes. The job profit view sets what you invoiced against materials, job costs and labour for that job.
Yes. Drag the job’s days to new dates on the calendar and the painters on it get a notification with the change.
Yes. Photos taken on the job appear in the customer portal for clients you invite, next to their quotes and invoices.
No. Work out quantities with your usual method, then build the quote in Work Flow Trade with a heading for each area.
$50+GST a month for the whole business ($57.50 including GST), however many painters log in.
Related
Builders
Estimates by stage and progress invoices.
Roofers
Multi-day jobs that move with the weather.
Tradify alternative
Per-user pricing vs one flat price.
ServiceM8 alternative
Job caps vs unlimited jobs.
Keeping a crew accountable
Without standing over anyone.
Stop losing hours on timesheets
Why paper timesheets cost you money.
Run your next painting job in Work Flow Trade
Try it free for a month with your own jobs and your own crew. Cancel in the first month and pay nothing.
Start your free trial