For landscapers, gardeners and grounds maintenance crews
Landscaping & Gardening Business Software for NZ
Weekly lawn rounds, a retaining wall next week, and digger hours that never got billed. Work Flow Trade runs your maintenance rounds and your builds from the same schedule.
Start your free trial$50+GST/mo flat. Unlimited users. 1-month free trial.
From weekly mows to full landscape builds
- Weekly and fortnightly garden maintenance
- Lawn mowing rounds
- Landscape builds and planting
- Retaining walls, paving and fencing
- Hedge trimming and tree work
- Section clean-ups
- Commercial grounds maintenance
Sound familiar?
The everyday problems Work Flow Trade was built to fix for landscapers and gardeners.
The maintenance round lives on a whiteboard
Digger and machine hours aren’t charged properly
Builds and rounds fight over the same crew
Soil, mulch and pavers bought on the day never reach the invoice
Crew hours across six sites a day are hard to pin down
Build quotes take too long to put together
How a landscaping business runs in Work Flow Trade
- 1
Set up the round
Make each maintenance customer a recurring job (weekly, fortnightly, monthly or every set number of days) and the next visit is created automatically.
- 2
Quote the build
Price a landscape build by stage (earthworks, walls, planting) and send it as a branded quote your customer accepts from the email link.
- 3
Bill the machine hours
Log digger, loader or mower hours against the job and they’re charged at your own hourly rate for that machine.
- 4
Materials on the job
Supplies bought on the day go on as job costs with a receipt photo, and bigger orders go to suppliers as purchase orders from the job.
- 5
Invoice from the job
Hours, machine time and materials come into the invoice from the job, so nothing gets retyped from notes on the ute dashboard.
Job management features for landscapers and gardeners
Everything below is included in the one flat price.
Maintenance rounds
Weekly, fortnightly and monthly recurring jobs, with the next visit created automatically.
Machine hours
Diggers, loaders and ride-ons logged against jobs and billed at their own hourly rates.
Rounds and builds together
One drag-and-drop calendar for the regular rounds and the multi-day builds, coloured by crew member.
Supplier orders
Purchase orders to your landscape supplier from the job, with their invoice recorded against it.
Quotes by stage
Headings for each part of a build and saved templates for the jobs you quote every week.
Job profit
What each build or contract earned after materials, machine time and labour.
Crew timesheets
GPS-stamped clock-ins across all the day’s sites, weekly approval and a payroll-ready CSV.
Photos for clients
Before and after photos on each job, shared with the clients you invite to the portal.
Equipment hire
Hire gear out by the day, week or month and invoice the hire from the same system.
Why landscapers and gardeners choose Work Flow Trade
Landscaping businesses usually run two businesses at once: a steady maintenance round that pays the bills, and builds that make the money. Work Flow Trade handles both on one calendar. Weekly and fortnightly rounds repeat on their own, builds get quoted by stage, and machine hours are billed at the rate each machine is worth. Materials bought on the day end up on the invoice instead of in the glovebox. It's $50+GST a month for the whole business, however many seasonal staff you take on.
One flat price for your whole crew
No per-user fees. Every feature included.
You pay
$50+GST/mo
Unlimited users. 1-month free trial.
Optional text messages to your customers are 20c each.
Landscaping software FAQ
Yes. Make each maintenance customer a recurring job, weekly, fortnightly, monthly or every set number of days, and the next visit is created automatically.
Yes. Set up each machine with its hourly charge-out rate, log hours against the job, and they come into the invoice.
Yes. Equipment hire supports day, week and month rates, with the hire invoiced from Work Flow Trade.
Yes. Users are unlimited, so adding summer staff doesn’t change the price. Add people as staff or contractors.
$50+GST a month for the whole business ($57.50 including GST), with no per-user fees.
Run your next landscaping job in Work Flow Trade
Try it free for a month with your own jobs and your own crew. Cancel in the first month and pay nothing.
Start your free trial