For builders, renovators and building maintenance crews
Job Management Software for NZ Builders
A renovation runs for weeks, the crew changes by the day, and every variation agreed on site has to end up on an invoice. Work Flow Trade keeps the schedule, hours, costs and invoices for the whole job in one place.
Start your free trial$50+GST/mo flat. Unlimited users. 1-month free trial.
From a deck to a whole-house reno
- Renovations and extensions
- Bathroom and kitchen rebuilds
- Decks, fences and pergolas
- Maintenance and repair work
- Insurance repairs
- Small new builds
- Commercial fit-outs
Sound familiar?
The everyday problems Work Flow Trade was built to fix for builders.
Weeks into a job, nobody’s sure what has been invoiced
Variations get agreed on site and forgotten by Friday
You give estimates, but your software insists on calling them quotes
A different crew each day, and the schedule lives in your head
Subbie and supplier costs never get tied back to the job
You can’t tell whether the last job made money
How a renovation runs in Work Flow Trade
- 1
Estimate or quote
Lay the price out under a heading for each stage: demolition, framing, linings, finishing. Call it an estimate if that’s how you price. Your customer accepts it from the email link or in the portal.
- 2
Plan it day by day
Book the job across the days it needs, with a different crew on each day if that’s how it runs. Public holidays are shaded on the calendar, and moving a day tells the crew straight away.
- 3
Costs and hours as you go
The crew logs hours on the job. Supplier purchases go on as job costs with a photo of the receipt, and bigger orders go out as purchase orders from the job.
- 4
Invoice in stages
Take a deposit, invoice progress payments as stages finish, raise variation invoices for the extras, then the final invoice. Each one is linked to the job.
- 5
Know if it paid
The job profit view sets what you invoiced against materials, job costs and labour, so you can price the next job on what this one really took.
Job management features for builders
Everything below is included in the one flat price.
Estimates or quotes
Stage headings, saved templates, and your choice of calling it an estimate or a quote.
Multi-day scheduling
Jobs that run for days or weeks, a different crew on each day, and a warning before anyone is double-booked.
Progress invoicing
Deposit, progress, variation and final invoices on the same job, with card payments through your own Stripe account.
Purchase orders
Send purchase orders to suppliers from the job, then record their invoice against it so the cost lands on the job.
Job costing
Receipt-photo job costs, supplier bills and labour against what you invoiced, job by job.
Client portal
Clients log in to see progress photos, accept each stage’s quote and pay invoices, with fewer phone calls asking how it’s going.
Subbies and crew
Add contractors as well as staff. They get the same job access, without leave or lunch deductions.
Timesheets
GPS-stamped clock-in and clock-out with weekly approval and a payroll-ready CSV export.
Your own forms
Build site-safety checklists and pre-starts with photos and signatures, and make them required before work starts.
Why builders choose Work Flow Trade
Building jobs are long, and the money in them leaks slowly: a variation nobody wrote up, a supplier invoice that never got tied to the job, a progress payment invoiced a week late. Work Flow Trade suits builders running renovations, extensions and maintenance with a small crew. It gives you estimates laid out by stage, a calendar that handles multi-week jobs with a different crew each day, progress and variation invoices, and a job profit view at the end. It won't replace a full construction accounting or quantity-surveying suite, and it doesn't try to. It's $50+GST a month for the business, with no per-user fees, so your subbies can be on it too.
One flat price for your whole crew
No per-user fees. Every feature included.
You pay
$50+GST/mo
Unlimited users. 1-month free trial.
Optional text messages to your customers are 20c each.
Building software FAQ
Yes. Each quote can be labelled an estimate, and the wording carries through to the PDF your client sees.
Yes. Raise deposit, progress, variation and final invoices against the same job. Work Flow Trade doesn’t produce payment-claim schedules under the Construction Contracts Act, so if a client needs one, prepare it separately.
Yes. Invite them to the customer portal and they can see progress photos and updates you mark as visible, accept quotes and pay invoices. Notes you mark internal stay private.
Yes. Add them as contractors: they see and work their jobs like your staff, without leave balances or lunch deductions. Users are unlimited, so it costs nothing extra.
$50+GST a month for the whole business ($57.50 including GST), however many builders, apprentices and subbies log in.
No. It pushes invoices and customers to Xero, which stays your books. Payments are matched in Xero.
Related
Roofers
Weather-proof scheduling for multi-day re-roofs.
Painters
Quotes by area and crew timesheets.
Plumbers
Callouts, parts and maintenance.
Simpro alternative
When a big platform is more than you need.
Fergus alternative
Per-user tiers vs one flat price.
The real cost of texts and spreadsheets
Where the money leaks on long jobs.
Run your next building job in Work Flow Trade
Try it free for a month with your own jobs and your own crew. Cancel in the first month and pay nothing.
Start your free trial