For mobile locksmiths and door-hardware installers
Locksmith Job Management Software for NZ
A lockout at 9pm, a rental rekey in the morning, and a commercial client asking what was fitted on level 3. Work Flow Trade keeps the callouts, the hardware and every site’s history in one job list.
Start your free trial$50+GST/mo flat. Unlimited users. 1-month free trial.
From lockouts to master-key systems
- Lockouts and emergency callouts
- Rekeys and lock changes
- Digital and smart lock installs
- Master-key systems
- Door closers and door hardware
- Commercial access hardware
- Property-manager maintenance work
Sound familiar?
The everyday problems Work Flow Trade was built to fix for locksmiths.
After-hours callouts come in while you’re on another job
Cylinders and key blanks go out the door without being charged
A commercial client asks what was fitted where, and nobody knows
Property managers want a record of every rekey
Hardware upgrade quotes sit in drafts
Invoices get written up days later, from memory
How a locksmith job runs in Work Flow Trade
- 1
Take the callout
Create the job in seconds from the schedule. If you’ve switched on customer notifications, the customer gets an “on the way” text or email.
- 2
Get someone there
Check the live map for the nearest tracked locksmith, drag the job onto their day, and their phone gets the address and notes.
- 3
Time and hardware on the job
Start a job timer on arrival and record the cylinder, blanks or lockset from your stock list, so it all reaches the invoice.
- 4
Record what you fitted
Add the hardware to the site’s equipment list (make, model, photos, documents), so the next visit, or the property manager, knows what’s on each door.
- 5
Invoice from the job
The invoice builds itself from the job’s hours and parts. Connect Stripe and the customer can pay by card online.
Job management features for locksmiths
Everything below is included in the one flat price.
Callouts and bookings
Emergency lockouts and booked installs on one drag-and-drop calendar, with a warning before you double-book.
Live team map
See where each tracked locksmith is while they’re clocked in before you send someone.
Locks and key-blank stock
Stock levels, categories, markups and low-stock alerts for cylinders, locksets and blanks. Parts used on a job land on its invoice.
Site hardware records
What’s fitted at each site, with photos and documents, for commercial clients and property managers.
“On the way” messages
Optional booking, reminder and on-the-way messages to customers by email or text (texts are 20c each).
Job timers
Callout and labour time recorded on the job and billed from it.
Quotes and invoices
Branded quotes for hardware upgrades, accepted by link, then invoiced without retyping.
Client portal
Property managers log in to see job history, photos, quotes and invoices for their buildings.
Work order numbers
Record the customer’s work order or PO number on the job and invoice, for clients who won’t pay without one.
Why locksmiths choose Work Flow Trade
Locksmithing is callout work on top of booked work, with expensive small parts going out the door all day. Work Flow Trade was built to run our own commercial services business day to day, and door hardware is part of that work. The loop it handles well is the one you run every day: take the call, get the nearest locksmith there, record the time and the hardware, and invoice from the job. For commercial clients and property managers, each site keeps a record of what's fitted, and they can see their own history in the portal. It's $50+GST a month for the whole business, with no per-user fees.
One flat price for your whole crew
No per-user fees. Every feature included.
You pay
$50+GST/mo
Unlimited users. 1-month free trial.
Optional text messages to your customers are 20c each.
Locksmith software FAQ
Yes. Each site has an equipment list with make, model, photos and documents. Switch it on and clients you invite to the customer portal can see it too.
Not a dedicated one. Record key systems as notes, files or equipment on the site so they’re with the job history.
Yes, if you switch customer notifications on. Messages go by email, or by text at 20c each.
Stock is one count per item, with categories, markups and low-stock alerts, and each job records what it used. There isn’t a separate count per van.
$50+GST a month for the whole business ($57.50 including GST), however many locksmiths log in.
Run your next locksmith job in Work Flow Trade
Try it free for a month with your own jobs and your own crew. Cancel in the first month and pay nothing.
Start your free trial